POST in January of 2012 but the interface has changed quite
a bit since then. I happened to see a reference to the older
post and realized how dated it is. I thought about replacing
the screen captures to just update it then decided to echo the
post with current pictures instead.
When you don’t have access to the original Shared Parameter’s
file there are two ways to get to it, via a family or in a
schedule. Either way you need to be able to touch the
parameter so you can use the Export option for shared
parameters. Revit will add the parameter to the current
shared parameter file you are using.
In a family you need to open Family Types, select the
parameter, choose the Edit Parameter button.
In a project schedule take a look at the View Properties for
the schedule, Click the Edit… button next to
Fields, pick the parameter, then click the Edit
Parameter button (note the Export button in the next image is
Click the Export button when it is enabled and Revit will pop
open this confirmation. It also tells us where to look for it
in the Shared Parameter file.
If the Export button (like in the previous image) is not active
that happens because Revit is not associated with a shared
parameter file yet or, less likely, the Shared Parameter is
already in the Shared Parameter file this session of Revit is
aware of. You’ll need to choose a different file or create a
new file first. You can do this via the Manage Ribbon >
Settings panel > Shared Parameters button, browse to find it
or create one from scratch.
It is worth noting that a titleblock family does not conform
to this scenario. Shared parameters that are used in
titleblocks must be connected to a project too, by
adding the shared parameter to the project as a project
parameter and choosing the Sheets category. It might help to
consider a titleblock is very much like a Tag except
the element it tags is a sheet view, not a door
or wall for example.